Are you using POP3 email?
You may be wondering what a POP3 server is. Its one of those technical acronyms thats used for accessing your online mailbox. In fact, there are different technologies that are used for accessing a mailbox, but POP3 is the most widely used so far, despite its basic features. If your e-mail is hosted at your Internet Service Provider, chances are that you are using this POP3 protocol.
The limitations of POP3
Why is POP3 so widely used if it is so basic? Have you ever been warned by an IT expert (or your ISPs hotline) not to check your e-mail from two different computers? Chances are that you already have. In fact, with POP3 it is a bit inconvenient (while possible) to retrieve your e-mails into two computers. In fact, the first time you retrieve email using computer A, it moves actually the e-mail to that computer thereby wont be available on computer B to retrieve anymore.
This clearly shows up how inappropriate a POP3-only e-mail implementation is when you plan to access your e-mail from two devices (a laptop and a mobile phone for example).
Also, more advanced features are lacking from POP3 mail. When it comes to address book contacts, its almost impossible to share your contacts with other people in your organisation with basic POP3.
Opting for a better solution: Hosted Exchange
E-mail and collaboration tools are now more predominant in the way people in businesses share their work and resources nowadays. And as staff need to share address books, they also need to be able to book an appointment via shared calendars. With mobiles becoming widely used for general communications other than voice, users want to be able to access their e-mail, calendars, tasks and contacts while on-the-go. Isnt it wonderful that you get a copy of your e-mail on your mobile phone as soon as it arrives in your mailbox: this is possible with push e-mail systems while still a dream on POP3-only implementation. And the best part is, youll still get a copy of this same e-mail on your desktop once you arrive at the office.
As a CEO, wouldnt it be nice to delegate to your executive assistant the processing of your e-mail, calendar or tasks? You wouldnt even have to share passwords. These are what Hosted Exchange enterprise-class e-mail and collaboration systems can do for you.
As you can see, this is way more powerful than POP3.
And as a cherry on the pie, a Hosted Exchange 2010 solution is mobile-ready. You can get it on Android, a Blackberry, Windows Phone, or Apple-based iPhone, or iPad.
The question is should you move to a Hosted Exchange 2010 solution? Given all the benefits, its perhaps time you benefited from state-of-the-art enterprise e-mail solution that increases your peoples efficiency.